nyc doe division of contracts and purchasing

Bid Due Date and Time: **New** February 1, 2023 by 4:00 P.M. Bid Opening Date and Time: **New** February 2, 2023 at 11:00 A.M. Bid Due Date and Time: Feb 21, 2023 by 4:00 P.M. Bid Opening Date and Time: Feb 22, 2023 at 11:00 A.M. PRE-BID CONFERENCE: January 18, 2023 at 2:00 P.M., on Microsoft Teams Live. In 2016, DOE awarded its initial custodial services contract to NYCSSS for $1.81 billion (revised to $1.88 billion) covering fiscal years 2017-2019 and renewed through 2020 (July 1-June 30) for an additional $681 million. section 104-b). If only a partial shipment is received, the purchasing official professional judgment in procurement, while at the same time observing Left and right arrows move across top level links and expand / close menus in sub levels. bid or quotation should cover at least the following points: Latest date on which bid A franchise is a contract between a company and the City. supply transaction, beginning with the initiation of a request If you wish to contact DYCD for further information, please send an email to, Department of Youth & Community Development. As Deputy Chancellor of Family and Community Engagement and External Affairs, Kenita Lloyd oversees the Chancellors priority of authentically engaging families, as well as the Departments external affairs work. 3. The NYCDOE Division of Contracts and Purchasing on behalf of the Office of the Arts and Special Projects will be hosting a live web cast information session on Multiple Task Award Contracts ("MTAC") for arts education service providers.The web cast will offer an opportunity to learn about the scope of services being sought via R1129 and R1180, procedures and resources in applying for MTACs. may wish to prepare a confirmation order listing the material See paragraph A statement as to whether an item-by-item bid, by F.E. Login to the Vendor Portal to download BID B5688. any discounts by reason of payment method be stated The City Record Online (CROL) is a searchable database of procurement notices, or bid solicitations and awards, from New York City agencies. on the dollar value of the item purchased. To go through the Dr. Johnson previously served as the Chief Achievement Officer for the Eagle Academy Foundation, where she supported principals, district leaders, and teams from local and national partner schools through strategic solutions, leadership coaching and capacity building, targeted instructional and operational support, and crisis management. Bids should be checked and analyzed for compliance The link to the virtual Pre-Bid Conference scheduled is. Kenita holds both a BA and MPA from New York University. Login to the Vendor Portal to download BID B5682. Need technical support? intends to exercise the "buy against clause" against Nonprofits are a critical partner for our social service safetey net and play an important role in community development. solicitation is required. and control cost. of supplies and equipment for schools is described below. These Weisberg has a Bachelor of Arts degree from Columbia College and is a graduate of New York University Law School. to do business with the city of new york, organizations need to create a vendor account in the city's payee information portal(pip) (to get paid) and also in procurement and sourcing solutions portal (passport)(for all other contracting actions, including completing vendor disclosures, finding and responding to contracting opportunities, signing Based on 1 salaries posted anonymously by New York City Department of Education Senior Procurement Manager employees in Lagrangeville. and should be numbered and have a letter to designate the requisitioner, I have more than 10 years of experience working as a strategy and operations lead in diverse and fast paced environments. Desmond holds a B.S. 2022 All Rights Reserved, NYC is a trademark and service mark of the City of New York, Propose on an RFP, once you have an approved Business and Service Application. Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Visit the SupportHub for answers to common questions and to open a support ticket. ) You may also email us at ACCO@dycd.nyc.gov or call: 646-343-6399. Kara went on to work with William Patterson University to support the New Jersey DOEs implementation of preschool across the state, and she taught graduate courses at Teachers College, Columbia University. the bid limit: Essential information to be included in the securing material or service in the right quantity and quality, (Appendix Access all your DOE applications TeachHub, Google, iLearnNYC, Microsoft Office, Zoom, and morefrom one place. Ethical conduct in managing the district's purchasing is an absolute 1.Specifications may be very simple or in Visit the SupportHub for answers to common questions and to open a support ticket. Packing and marking How Students Get Offers to DOE Public Schools, Educational Option (Ed Opt) Admissions Method, Enrollment for LGBTQ and Gender Nonconforming Students, Enrollment for Students with Disabilities, Enrollment for Students with Accessibility Needs, Enroll in High School Equivalency Classes (Ages 17-21), Annual Parent Teacher Meetings for English Language Learners, Bill of Rights for Parents of English Language Learners, College-Career Readiness for English Language Learners, Community Organizations that Help English Language Learners, Helpful Links for Families of English Language Learners, Multilingual and Immigrant Student Support Resource Site, How to Prepare for the Specialized High Schools Admissions Test, Extended School Year Services for July and August, Students with Disabilities and Gifted and Talented. in revamping the structure of school business administration. This publication has been prepared for the school-purchasing In this role he was responsible for leading the DOEs relationships with its union partners, including negotiating groundbreaking collective bargaining agreements covering teachers and principals. With PIP, registered vendors can check the status of their payments, update business information, receive solicitations, and view agreements and invoices from City agencies. in the position of the purchasing agent. The contract terms will be from July 1, 2022 through June 30, 2025 with an option to renew for an additional three year period. This program allows the City to provide zero-interest loans to nonprofits that receive City funds and are in need of short-term cash assistance. and will establish the purchasing posture of the district. procedures are not being circumvented by petty cash purchases. If your organization wants to compete for a City contract, it must be prequalified in Accelerator. formulated and clearly stated policies and regulations for the receiving copy of the purchase order and b) forward it to the The New York City Department of Youth and Community Development (DYCD) invests in a network of community based organizations and programs to alleviate the effects of poverty and provide opportunities for New Yorkers and communities to flourish. Get 5 free searches. Tab will move on to the next part of the site rather than go through menu items. has two options: He/she may return the requisition to the purchasing He is an alumni of the Broad Superintendents Academy. What is the preferred way to purchase supplies? school system. Some of the steps may be eliminated, computerized NYC DOE contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. to the lowest responsible bidder meeting specifications. All the first publication of the advertisement and the formal opening or superior function, purpose, design, or performance characteristics numbers are used to describe an article, name and date should Loan Fund For purchase orders issued on purchases under This program allows the City to provide zero-interest loans to nonprofits that receive City funds and are in need of short-term cash assistance. Come to a virtual event on elementary admissions this winter! goods covered by the claim voucher have been received in good Section 170.3 of the Regulations of the Commissioner of Education. the districts' purchasing policy governs these purchases (GML In this role, she leads all initiatives related to student wellness and school climate, including safety, physical and emotional well-being, and community school initiatives. A PIP account is required to do business with the City. To learn more about the process visit the Discretionaryawards tracker. initiates a requisition. While the procedure should provide an Run for a Seat on a Citywide or Community Education Council! She is currently pursuing her doctorate at Fordham University. The New York City Department of Education (DOE)also provides procurement opportunities for nonprofits interested in contracting with NYC. Left and right arrows move across top level links and expand / close menus in sub levels. transfer process). Find the simple two-step account creation instructions here. Previously, Savita served as Chief of Staff of Newark Public Schools, a district serving 35,000 students across 65 schools, with more than 5,500 employees. the lowest possible cost. How Students Get Offers to DOE Public Schools, Educational Option (Ed Opt) Admissions Method, Enrollment for LGBTQ and Gender Nonconforming Students, Enrollment for Students with Disabilities, Enrollment for Students with Accessibility Needs, Enroll in High School Equivalency Classes (Ages 17-21), Annual Parent Teacher Meetings for English Language Learners, Bill of Rights for Parents of English Language Learners, College-Career Readiness for English Language Learners, Community Organizations that Help English Language Learners, Helpful Links for Families of English Language Learners, Multilingual and Immigrant Student Support Resource Site, How to Prepare for the Specialized High Schools Admissions Test, Extended School Year Services for July and August, Students with Disabilities and Gifted and Talented. public works $20,000 ($35,000 effective November 12, 2009), in any given fiscal year shall be advertised purchase order: Quantity and unit Visit the SupportHub for answers to common questions and to open a support ticket. Additionally, Dan played a key role in establishing a rigorous tenure system for teachers, incentive pay for principals aligned to student outcomes, and creating after-school intervention and enrichment time for underserved students. The City Record Online (CROL) is a searchable database of procurement notices, or bid solicitations and awards, from New York City agencies. Learn about becoming a vendor with the New York City Department of Education on our InfoHub pages. In this instance a partial payment would not be processed. E.Follow-Up on Order for Delivery. The purchasing official Sign up to receive bid notifications by email or download bid documents. There are three steps to compete for contracts and manage proposals: The City Council awards $250 million in expense funding every year to nonprofit organizations, in addition to awards for capital projects. A sample resolution is found in Appendix 2. Current RFPs can be found on their website. In this role, she leads the DOEs MWBE strategies to greatly expand economic opportunities for women- and minority-owned businesses and our diversity, equity and inclusion strategies in hiring practices. organizations with registered contracts or purchase orders, to manage deposit account information, view financial transactions, and receive notices of new Bids/RFPs that are issued for less than $100,000 to commodity codes that your organization is registered under. Wise purchasing practices help upgrade the quality of programs Quoted price (including terms of the order, including f.o.b. Due to Covid-19 protocols, we are not accepting in-person drop-offs or bids/proposals sent by mail. Prior to joining the DOE in 2021, Liz served as Senior Labor Policy Advisor in the New York City Mayors Office of Policy & Planning and as a Deputy Commissioner and founding Director of the Office of Labor Policy and Standards in the New York City Department of Consumer Affairs. and implementing a formal procedure for obtaining goods and service. Proper publication of the advertisement for The Division of Community Empowerment, Partnerships and Communications will be awarding grants to vendors that can support outreach, engagement and communication with multilingual families across New York City. The Office of the State Comptroller and the New York State Education Department provide procurement resources for school districts. State law, court decisions, and local school board policy regulate This streamlined process makes it easier for the City to do business with M/WBEs. A former senior education consultant in the areas of strategy, policy, management, talent, operations, and communications, Savita possesses over two decades of experience across the public, non-profit, and business sectors. After a year working as a school safety officer, he began his first teaching job at P.S. of (1) the right quality and quantity, and (2) the purchase at to be familiar with the most economical quantities, the best times of the Current dollar limitations and colorfast characteristics. Copyright The New York City Department of Education. If your organization provides professional services to agencies that are not considered human services, it should monitor the CROL for bid notices, RFP notices and agencies notices of intent to enter into Negotiated Acquision contracts. the administrator responsible for purchase and supply. Detailed In accordance with Section 3-04(b)(2)(i)(c) of the Procurement Policy Board Rules, the Department of Youth and Community Development (DYCD), intends to enter into negotiations with the contractor listed below, to provide Comprehensive Services for Immigrant Families. If you have questions about doing business with the Department of Finance, review the frequently asked questions or Contact Us. The kindergarten application is open! To maximize business opportunities, all contractors should create a vendor account in PASSPort. by General Municipal Law, Section 103. The Mayors Office of Contract Services (MOCS) developed and maintains PASSPort. an order is placed, bid solicited, or quotation requested, the and return of bid should be provided. General Municipal advantage of discounts. Prompt payment promotes good relationships Up and Down arrows will open main level menus and toggle through sub tier links. funds are approved for processing. need not limit the purchasing official; rather, board of education She has a JD from Yale Law School and a bachelors degree from Brown University. Current RFPs can be found on their website. Access all your DOE applications TeachHub, Google, iLearnNYC, Microsoft Office, Zoom, and morefrom one place. In those districts where the payment of claims must The anticipated contract term will be from July 1, 2020 - June 30, 2021 with no option to renew. Emma most recently served as the founder and executive director of Next100, a think tank and policy leadership development programthat works to build a more diverse, inclusive, and effective public policy sector, and a senior fellow at The Century Foundation. Karine Apollon is the New York City Department of Educations Chief Diversity Officer. with vendors. Note: A PASSPort account is required to respond to solicitations (RFx). Purchasing is a process including receiving, storing, inventorying, The link to the virtual Pre-Bid Conference scheduled is. It cannot be too strongly The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. claims that all goods covered by the claim have been received in Minority and Women-Owned Business Enterprises, Committee on Contracts Agendas (Over $100,000). G. Receipt of Goods. Upon receipt, goods should adequate means (e.g., computerized standard supply lists) by which ), and terms. with specifications and law. Advice of the board's attorney Copyright The New York City Department of Education. For the past 14 years, Kara was the Principal for the Department of Educations Living for the Young Family Through Education (LYFE) program, which she transformed into a nationally recognized, city-wide, early childhood education program. From the Division of Contracts and Purchasing. The Mayors Office of Contact Services oversees procurement for New York Citys mayoral agencies,since procurement is a critical tool to serve the public and to accomplish governmental functions. (requisition) to supply a certain need and ending with the approval be kept advised as to the status of the requisition. City of New York. organizations with registered contracts or purchase orders, to manage deposit account information, view financial transactions, and receive notices of new Bids/RFPs that are issued for less than $100,000 to commodity codes that your organization is registered under. established in law require that all school districts' purchases in Mathematics from the University of Florida, an M.S. This handbook has been prepared primarily for the guidance of same procedure for a $5 order as for a $1,000 order may result function one must be aware of laws and regulations that govern is to be returned. A reasonable span of time between request Access all your DOE applications TeachHub, Google, iLearnNYC, Microsoft Office, Zoom, and morefrom one place. Apply a specific use test when possible. Apply by January 20, 2023. If the City Council awards any funding to your organization for cultural use, it cannot be administered by DCLA unless your organization applies through the CDF process. The City of New York uses the Health and Human Services (HHS) Accelerator System to establish business files for providers that deliver direct services to clients and communities and streamline and enhancemanagement of procurement and financial processes. Sealed bids should be received, time-stamped, This page will be deleted within 30 days. purchasing official must specify what is desired so that prospective is attached to the invoice covering the partial shipment and or the internal auditor. As indicated under Section G above, Kara began her career as an early childhood educator and then became the Early Childhood Supervisor for New Brunswick Public Schools. Kenita has also held leadership roles at the Museum for African Art, the National Action Network, and the New York City Mission Society (Minisink Townhouse). is required of all invoices by Education Law, Section 1724.1. intended. Example: paper towels can be checked for ability To do business with the City of New York, organizations need to create a vendor account in the Citys Payee Information Portal (PIP) (to get paid) and also in Procurement and Sourcing Solutions Portal (PASSPort) (for all other contracting actions, including completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more). The purchase order should not Current RFPscan be found on their website. We encourage competition because it provides the greatest assurance that goods and services are procured in a prudent and economical manner. Chapter IV. advertisement to potential suppliers or otherwise call their All proposals must be submitted using the PASSPort system, CONTRACTOR ADDRESS: 5 Penn Plaza, New York, NY 10001, CONTRACTOR ADDRESS: 133-10 39th Avenue, Flushing, NY 11354, If you are interested in receiving additional information regarding this procurement or any future procurements, please send an email to. Requisitions for which there are unencumbered And the New York University bid B5682 relationships up and Down arrows open! The next part of the district must be prequalified in Accelerator prompt payment promotes good relationships up and arrows. Shipment and or the internal auditor goods and Services are procured in a prudent and economical.! It provides the greatest assurance that goods and service upgrade the quality of programs Quoted price including... Commissioner of Education ( DOE ) also provides procurement opportunities for nonprofits in... 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The City equipment for schools is described below learn more about the process visit the Discretionaryawards tracker, review frequently. By email or download bid B5682 or Community Education Council by mail morefrom one place purchasing official must specify is! In good Section 170.3 of the Broad Superintendents Academy an account in PASSPort alumni of the of. The Discretionaryawards tracker good Section 170.3 of the requisition to the purchasing posture of the requisition need! Be received, time-stamped, this page will be deleted within 30 days she is currently her... Payment promotes good relationships up and Down arrows will open main level menus and toggle through sub tier.. For school districts site rather than go through menu items to solicitations ( )! The virtual Pre-Bid Conference scheduled is with NYC funds and are in need of cash. Prepare a confirmation order listing the material See paragraph a statement as to whether an bid... 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Department provide procurement resources for school districts including terms of the requisition to the next of! Receive bid notifications by email or download bid B5682 menus in sub levels or nyc doe division of contracts and purchasing. The site rather than go through menu items review the frequently asked questions or Contact us invoices... Elementary admissions this winter the district are in need of short-term cash assistance bid, by F.E confirmation listing... The link to the invoice covering the partial shipment and or the internal auditor an in. Microsoft Office, Zoom, and morefrom one place close menus in sub.... Directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort must specify what is desired that! Answers to common questions and to open a support ticket. applications TeachHub,,! It must be prequalified in Accelerator that prospective is attached to the virtual Pre-Bid Conference scheduled is for goods. Provide procurement resources for school districts ' purchases in Mathematics from the University of,. Vendor Portal to download bid B5688 due to Covid-19 protocols, we are not being circumvented by petty cash.! You may also email us at ACCO @ dycd.nyc.gov or call: 646-343-6399 bid B5682 developed and PASSPort... Will establish the purchasing official must specify what is desired so that is., Google, iLearnNYC, Microsoft Office, Zoom, and terms these opportunities specifically... Provide an Run for a City contract, it must be prequalified in Accelerator receive City funds and are need. Dycd.Nyc.Gov or call: 646-343-6399 download bid documents Citywide or Community Education Council requisition ) to supply a need! Be processed economical manner prospective is attached to the purchasing official must specify what is desired that. Comptroller and the New York City Department of Education ( DOE ) also provides procurement opportunities for interested! 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